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I am writing to propose a new initiative aimed at fostering a stronger sense of ownership and accountability among software engineering team regarding pull requests. By encouraging each team member to manage their pull requests until they are fully reviewed and merged, we can significantly improve our development process and ensure the highest level of code quality.
Carlos Díaz

Background:

Pull request workflow often encounters delays and inefficiencies due to several factors. Pull requests sometimes linger without progress, waiting for reviews, and feedback can sometimes go unaddressed for extended periods. By taking ownership of our pull requests from initiation to completion, we can streamline the review process, reduce bottlenecks, and improve the overall efficiency of our development cycle.

Proposal:

We have as a team implemented the following guidelines and best practices to encourage software engineers to take full responsibility for their pull requests:

Timely Submission:

Upon completing your work, submit the pull request promptly, ensuring it includes all necessary information, documentation, and tests. This enables reviewers to start their assessments promptly and keeps the momentum going.

Proactive Communication:

As the author of a pull request, you play a crucial role in driving the review process. Engage with the assigned reviewers, communicate the significance of the changes, and provide context to help them understand the purpose and impact of the code modifications. Actively seek feedback and be responsive to any questions or concerns raised by the reviewers.

Addressing Feedback:

Take ownership of addressing the feedback provided by the reviewers. Respond promptly, courteously, and professionally to all comments, suggestions, and concerns. Be open to discussions, clarify any ambiguities, and make the necessary revisions or adjustments to your code.

Reviewer Engagement:

While the primary responsibility lies with the pull request author, reviewers also play a critical role in the process. Reviewers should actively engage with the pull request, provide timely and constructive feedback, and participate in discussions to ensure a comprehensive review. By collaborating effectively, we can enhance the quality and effectiveness of the review process.

Follow-Up and Closure:

Once you have addressed the reviewers’ feedback and made the necessary changes, proactively seek re-review to ensure all concerns are resolved. Take the initiative to request feedback and follow up with the reviewers to ensure a smooth progression of the review process. Aim to achieve closure on the pull request in a timely manner.

Benefits:

Implementing this proposal will yield several benefits for our team and organisation:

a. Increased Efficiency: By taking ownership of pull requests, we can significantly reduce delays and expedite the review process, leading to faster code integration and shorter development cycles.

b. Improved Code Quality: Increased ownership and accountability ensure that pull requests undergo thorough reviews, resulting in higher-quality code that is more robust, maintainable, and adheres to best practices. ( Keep tap on your SOLID principles).

c. Enhanced Collaboration: Encouraging proactive communication and engagement between authors and reviewers promotes a collaborative environment, fostering knowledge sharing, mentorship, and team cohesion.

d. Professional Growth: Embracing ownership of pull requests provides valuable opportunities for professional development, allowing individuals to deepen their understanding of codebase, learn from feedback, and refine their coding skills.

Next Steps:

To implement this proposal effectively, I suggest the following steps:

Present this proposal to your software engineering team during your next team meeting, outlining the benefits and rationale behind the initiative.

Collaboratively define guidelines and best practices that align with your team’s needs and the specificities of your development process.

Conduct training sessions or workshops to educate the team on the proposed guidelines and provide practical examples and case studies.

Monitor and evaluate the effectiveness.

By using this process we have in our teams improved the bottlenecks usually experienced by a slow PR review process.

Feel free to share what process works for you.

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